CENTRAL CALIFORNIA BLEEDING DISORDERS FOUNDATION (CCBDF)
2025 EVENT AND ATTENDANCE POLICY

ACTIVITY: All activities at a CCBDF event in 2025

Central California Bleeding Disorders Foundation(CCBDF) is dedicated to supporting the bleeding disorders community through a variety of programs and services. Primarily, with the exception of fundraisers, all CCBDF events and activities are provided free of charge to its member participants. The demand for these events has risen over the years, as have their production costs.

With the support of its sponsors and contributors, CCBDF pays the often significant cost associated with each event. CCBDF must provide an accurate attendance count to event venues for food, beverage, and accommodations. Most costs are charged on a per-person basis and must be paid in advance. CCBDF cannot recover any amount already paid for people who register but do not attend.

To help ensure that its resources are used efficiently and effectively, and to maximize the opportunities afforded to our members, CCBDF has established this Event Registration and Attendance Policy. Unless stated otherwise below, this policy applies only to live in-person events, and not to “virtual” events such as audio/video conferences and webinars.

Cancellations and No-Shows

No-Show – A “no-show” is defined as anyone (individual or family) who has registered for an event and does not attend without providing advance notification to CCBDF. Advance notification for educational dinners is at least 24 hours before the dinner. For all other events, advance notice is considered to be 72 hours.

Notice of Cancellation – CCBDF requires all persons who have registered for an event to provide CCBDF with as much notice as possible when they are not going to be able to attend, or when they must change the number of persons registered in their group. For “virtual” events, CCBDF requests, but does not require, the courtesy of cancellation notification.

No-show Consequences – No-shows may be required to pay a deposit and/or receive lower priority when registering for future events; repeat offenders may be disallowed from attending future events. Because of limited funds, when evaluating requests for financial aid, CCBDF reserves the right to take into consideration whether an applicant has been a “no show” as defined above.

Deposit Guidelines – CCBDF may require a $25 deposit per household to accompany any future registrations if a member has been a no-show for two events within a 12-month period. The deposit will be refunded in full at the event. After a period of 12 months without a no-show the deposit will no longer be required.

Registration Management Guidelines

Application Receipt Notification: CCBDF will notify the applicant of the status of their application in a timely fashion after receipt of their registration information.

Waiting List: A registrant may be placed on a waiting list for a number of reasons. If space becomes available after registration has closed, CCBDF will offer spaces, in order of priority, to those on the waiting list. Those for whom space is not available will likewise be notified.

Registration Priority will be determined by:

• Target audience of the event. Some events, including virtual events, have specific criteria for attendance. As one example, there may be an event designed for families that have children ages twelve and under who have a bleeding disorder. When such a criterion exists, priority will be given to CCBDF members who meet the specified criterion. Please note, you may be asked to confirm medical diagnosis via medical records. If the registrants do not meet the criteria for the event they will be put on the waiting list. 
• No-show history. Registrants who have been a no-show to any CCBDF event in the previous 12 months will be placed on the waiting list.
• History of attendance and participation at other educational events over the past year.
• Capacity of the event venue.
• Address. Those residents who live within the Foundation area will be given priority over out-of-area residents.
• Date/time of registration. All other criteria being equal, registrants will be processed on a first-come, first-served basis.

Other

Attendance: All attendees of CCBDF events are expected to be present at all event sessions. Attendees who leave early will forfeit any event benefits and may be placed on the waiting list when registering for future events.

Indemnification Waiver – All attendees of CCBDF events, when registering for an event and in consideration of the benefits derived therefrom, will be required to waive all claims against CCBDF, its employees, officers, directors, agents, and representatives on account of any accident, injury, and/or illness (including but not limited to COVID-19) that may occur during or as a result of attending the event.